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How to enter time

This guide explains how to enter time for a project.

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Step 1.

Go to Time under Time, materials & expenses.

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Step 2.

Within the Time Entries screen, the display will default to a weekly view. You can change the timeframe to display the current month or day or enter custom dates for a time you choose.

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Step 3.

To start submitting time for a project, begin to type in the project name into the Project field, and the project you have been assigned to will automatically appear or click on the search icon.

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Step 4.

Then, choose the task you want to submit time against. A list of tasks you have been assigned to within the project you have chosen will display. If you have completed the task, you can click the Done box.

Choose the Activity that you completed, and any additional notes about the task and activity you want to include.

Enter the Start time or End time for the time it took to complete the task and the duration will automatically calculate, or simply enter the duration the task took to complete. Click Enter.

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Step 5.

Once the time has been entered, you can edit your time entry by clicking the edit icon or the bin icon to delete.

Click Submit or wait until the end of the week and click Submit week.

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Step 6.‍

Booked Time - Time booked by your Project Manager.

Un-submitted Time - Time that you have entered, but have not yet submitted.

Unapproved Time - Time that has been submitted, but just waiting on the approval of the Time Approver or Project Manager.

Rejected Time - Time that has been rejected by the Time Approver or Project Manager.

Approved Time - Time that has been approved and ready for invoicing.

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Step 7.

There are additional toggles you can click to enable additional flexibility for your time entries.

Clicking Show Advanced Controls enables you to clone a time entry line to the same day by clicking the orange arrow side ways or clone a time entry to the next day by clicking the orange down arrow.

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Setup

Set up your account in the global settings of Tidy

Set up my console

The my console screen allows you to create reports on time, material, and expense entries.

Set up resource dashboard

This tab is visible to Resource administrators. The resource dashboard allows you to track your resources in one place.

Set up Microsoft project integration

This add-in is only available on Project plans 3 and 5, and Project Professional 2019. This add-in enables you to easily import resources from Tidy into Microsoft Project and export your projects and resources from Microsoft Project into Tidy.

Set up manager dashboard

This tab is visible to Project managers. The manager dashboard allows you to track your business performance in one place.

How to subscribe to TidyWork

This guide explains how to subscribe to TidyWork.

Setup Xero payroll (only Australia)

Currently only Xero Payroll Australia is supported. Ensure that Xero has the Payroll feature enabled as part of your subscription.

Set up Xero

TidyWork can connect with specific materials/freight accounts in Xero to help you better manage your business.

Set up users actions on behalf

This can be used to get a complete view of the project, even if not all resources are using TidyWork to enter their time and materials.

Set up users

this guide explains how to add or users, and explains the information found under each tab in the users section.

Set up suppliers

This is where you can add, edit, and view your suppliers. Once created they will be available for selection when completing a purchase order.

Set up your material items

This is where you can add material items. Materials are essentially your stock.

Set up a customer portal

The Customer Portal is where your customers can view the details of projects in which they are the selected customer. Only charge, not cost, information will show up and they will not be able to edit any details. Visibility of each project can also be set on an individual project basis.

Set up customers

This guide shows you how to set up your customers. If you integrate with Xero, you can import all your customers straight from Xero. If you don’t integrate with Xero, this guide also explains how to add customers without Xero.

Set up departments

Departments are used to populate a drop down list screen in the Add/edit new user screen to enable you to select a department for each TidyWork user.

Set up activities

A Task is typically a small goal of your organisation. It is achieved by performing activities. Project Managers are responsible for deciding on the tasks that must be achieved to complete a project. Project administrators can add to the pool of activities.

Set up charge rates

Global charge rates are available for selection as a default external charge rate for a particular user or for an alternate charge rate on a project when allocating resource. These rates enable variable charge rates for any particular resource on a project.

Set up alerts

Alerts can be set to notify you when profitability, milestones, budget, earned value, time, utilisation, etc. exceed or fail to meet the set threshold

Set up countries

The countries tab is an easy way to add or remove countries relevant to your business (e.g. the country a customer or supplier is located). Once added, they are available via a drop-down list when creating or adding customers or suppliers.

Set up currencies

Here you can set up the currencies for your company. To enable multiple currencies you need the Jet plan.

Set up your company settings

The company tab allows you to fill out all necessary information about your company, including employment contracts, sales and purchases, quotes/ proposals, etc.

Set up your expenses

Expense categories and expense types are used to populate drop down lists within Expense entry. They are required information and must be selected when entering an expense against a project.

Set up your project groups

Project groups are used to populate a drop-down list available when creating and editing a new project. This is required information. These groups are then used to group your projects when they are displayed on the heat map and dashboards.

Set up your sales tax

The Sales tax tab allows you to add any sales tax options relevant to your business. You can add as many as you need. These values can also be mapped back to Xero.

Set up your custom templates

Under the templates tab can customise templates for proposals, quotes, orders, etc. and set a default option for each.

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This guide explains how the invoice queue feature in TidyWork works and what it does.

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How to edit a purchase order

This guide explains how to make any edits to your purchase orders. You can only edit purchase orders when they are drafts.

How to create a purchase order

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How to assign a purchase order to a project

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Projects

Learn how to complete projects within your Tidy account

How to run a report

In TidyWork, there are many different types of reports that are available to run. The categories of these reports are: Project Reports, Time & Productivity Reports, Operational Reports, Sales Reports, Stock Reports, Administration Reports.

How to export data

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To Approve expenses, you need to have the user role of Expense Approver and be assigned to the project you are approving materials for.

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To Approve Time, you need to have the user role of Time Approver and be assigned to the project you are approving time for.

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How to edit a project

This guide explains how to edit the details of a project, only when it is a draft.

How to view a project

This guide explains how to view all the details of a project.

How to use the project calendar

This guide explains how the project calendar works.

How to schedule resources and book time

If the Resource Scheduling feature is enabled for your organisation, Project Managers will be able to write future booked time against resources, and will be able to see the allocations when adding time entries. This time will be visible to your Time Writers when they add time entries.

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This document is for those businesses who invoice a project in advance before starting the project and recording time/materials. How this is done in TidyWork depends on whether the project is Time & Materials or Fixed Price project.

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