In this module, learn how to receive items on a purchase order when stock has arrived. Once the items have been received, a bill payable is created in your connected Xero account.
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Download PDFStep 1
Go to Purchase Orders under the Sales & Purchases tab.
Find your order and click on the orange truck icon next to it.
Step 2
This brings you to the Receive Order page.
Choose the invoice status, the invoice number, and dates. This information will flow through to the bill created in Xero.
Step 3
Also add any supplier-added landing costs such as freight.
To include third-party landing costs (e.g. custom fees), see our guide on service expenses.
Step 4
Under the Received Materials section, you can change the stock levels received and/or the unit cost if these are different from what you ordered.
Step 5
Under Related Project Materials, you can adjust the cost and charge of these items in relation to specific projects.
Then click Proceed.
Step 6
Finally, confirm the stock level changes based on the purchase order you’ve just received in, and you’re done!
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